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Manager, Accounting I/II

Company: County of Ventura
Location: Ventura
Posted on: May 3, 2021

Job Description:

Description

WHAT WE OFFER

The County of Ventura offers an attractive compensation and benefits package. In addition to the annual salary an employee within these positions may also be eligible for the following:

  • Educational Incentive - An educational incentive of 2.5% for completion of an associate's degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate's degree.
  • CPA Premium- An incumbent accredited as a Certified Public Accountant (CPA) may receive a premium of 5%; the certification must remain active and current to receive this benefit.An incumbent receives either the Educational Incentive or the CPA Incentive whichever is greater but not both.
  • Bilingual Incentive - Incumbents may also be eligible for bilingual incentive depending upon operational needs and certification skills.
  • Paid Vacation - 8 hours earned each pay period increasing after 5 years of service up to 11.08 hours per pay period.
  • Annual Leave Redemption - Ability to "cash in" or redeem up to 100 hours of annual leave accrued in the year after using 80 hours in the preceding 12 months.
  • Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions.
  • Health Plans - You are afforded a flexible credit allowance for purchasing medical, dental, and/or vision insurance from a group of authorized plans. Tier one for employee only is $472 per pay period, tier two for employee plus one is $572 per pay period and tier three for employee plus family is $642 per pay period.
  • Flexible Spending Accounts- Choice of participation in the Flexible Spending Accounts which increase spending power through reimbursement of pre-tax dollars for IRS approved dependent care and health care expenses.
  • Pension Plan - Both the County and employees contribute to the County's Retirement Plan and to Social Security. If eligible, reciprocity may be established with other public retirement systems, such as PERS.
  • Holidays - 11 paid days per year which includes a scheduled floating holiday.

VENTURA COUNTY

Ventura County is located on California's "Gold Coast," approximately 35 miles northwest of Los Angeles and 20 miles southeast of Santa Barbara. Residents enjoy rolling hills and sweeping ocean views in a nearly perfect Mediterranean climate with an average annual temperature of 74.2 degrees. The beauty and weather combined with a wonderful quality of life are among the many reasons our residents choose to call Ventura County "home."

Ventura County is a "general law" county, governed by a five-member, elected-by-district Board of Supervisors. The Supervisors appoint a County Executive Officer (CEO) to oversee the County budget, day-to-day operations, as well as to advise, assist and act as an agent for the Board of Supervisors in all matters under the Board's jurisdiction.

County operations have an operating budget of approximately $2.3 billion with a staffing allocation of 8,900. The County has excellent financial standing with its Aaa and AAA rating, the highest possible long-term bond rating, from Moody's and Standard & Poor's respectively. The County excels in its financial and business operations which are based in continuous process improvement.

THE POSITION

Under general direction, the Manager, Accounting, plans, organizes and directs the fiscal operations and activities in an assigned agency or department; manages and participates in the development of fiscal goals, objectives, policies and procedures; analyzes the agency or department's overall fiscal data requirements for its various divisions and directs the development and implementation of systems and procedures to meet those requirements; directly and through subordinate staff, selects, trains, and supervises supervisory, professional, technical, and clerical accounting staff; coordinates assigned activities with other departments and outside agencies; and provides highly responsible and complex administrative support to higher level management and executive staff.

Positions are generally distinguished by the department/agency's financial organizational structure, reporting relationships, and size; size and complexity of department/agency budget; number and complexity of funding streams; and responsibility for directing multiple financial management functions through subordinate supervisors/managers. Additional classification distinguishing characteristics are indicated below.

Manager, Accounting I- $3,310.21 to $4,634.29 biweekly: This is the first management level in the Manager, Accounting series; positions at this level are responsible for supervising subordinate staff, and providing input for planning, organizing, and directing fiscal operations and activities within an agency or department, which includes planning and establishing short and long term strategic goals, objectives, and priorities, as well as ensuring that fiscal processes align with agency, department and County strategies. This classification is distinguished from the Manager, Accounting II in the latter classification is the second manager level, whose direct reports include position(s) at the Principal Accountant and/or Manager, Accounting I level.

Manager, Accounting II- $3,678.01 to $5,149.21 biweekly: This is the second management level in the Manager, Accounting series; organizationally positions at the Manager, Accounting II level will have subordinate Manager, Accounting I(s) and/or Principal Accountant(s) reporting to them and will provide highly complex technical and policy advice to executive management; ensure appropriate actions are taken to maximize stable long term resources to support the agency or department's mission and long term goals; working through Manager, Accounting(s) and subordinate staff, positions at this level are responsible for strategically planning, organizing, and directing the fiscal operations and activities within a department or agency, which includes establishing short and long term strategic goals, developing and implementing fiscal policy objectives and priorities, and ensuring that agency or department fiscal processes align County strategies.

The Manager, Accounting I/II classifications are unrepresented, management classifications and not eligible for overtime.

Examples Of Duties

The following duties are considered characteristic but not all-inclusive, and are examples only. Specific assigned duties may differ depending on the needs of the department/agency.

  • Plans, organizes and directs the fiscal operations and activities in support of an agency or department; manages and participates in the development of fiscal goals, objectives, policies and procedures.
  • Directly and through subordinate staff, selects, trains, and supervises professional, technical, and clerical accounting staff; assigns and reviews work, establishes performance standards and evaluates work; provides or coordinates staff training; conducts performance evaluations; implements discipline procedures; ensures the provision of a high performing finance operation to serve the needs of the department, agency and County.
  • Plans, organizes, directs, supervises and coordinates the preparation of the agency or department budget requiring significant justifications and consideration of funding and service level/delivery alternatives; monitors and controls the agency or department budget to assure conformance with revenue expectation and expenditure plans.
  • Plans, organizes, directs, supervises and coordinates the production of various comprehensive financial, management and statistical reports.
  • Participates in the development of new programs to facilitate long and short term financial plan objectives; assists with financial plans such as capital budgeting, staffing, systems upgrades, and finance options.
  • Conducts meetings to keep staff apprised of agency and department activities and to promote the importance of the agency or department's Mission, Vision and Values.
  • Analyzes the agency or department's overall fiscal data requirements for its various divisions and directs the development and implementation of systems and procedures to meet those requirements.
  • Develops and implements fiscal programs and procedures needed to qualify the agency or department for a variety of federal and state revenues.
  • Conducts studies of operating issues, automation systems, procedures, work assignments and forms, and recommends changes to increase the efficiency and effectiveness of agency or department operations.
  • Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within agency or departmental policy, appropriate staffing levels; assesses and monitors work load, administrative and support system, and internal reporting relationships; identifies opportunities for process improvement; directs implementation of change.
  • Develops and implements financial policies and procedures and ensures that activities are conducted in accordance with laws, ordinances, rules and regulations; recommends and administers policies and procedures.
  • Develops and implements long and short-term strategic plans in support of agency or department goals and objectives.
  • Analyzes new legislation and changes in regulations in order to determine impact on agency or department's finances and operations; advises managers and executives accordingly, and devises strategies for coping and complying with changes.
  • Assists in the development of fiscal policies and procedures, and oversees implementations of new operational programs or automated systems.
  • Acts as liaison to state and federal agencies and client organizations/departments regarding operational issues and policies.
  • Represents the County in audits, hearings and various intergovernmental task forces/committees.
  • Recommends service fee rates based upon cost analysis, utilization and cost trend analysis, and agency or departmental financial objectives.
  • Coordinates with Auditor-Controller's Officer/State Controller's Office in the preparation of financial statements, audits and cost allocation plans.
  • Performs other related duties as required.

At the II level may perform the following additional duties:

  • Directs and manages the development of fiscal goals, objectives, policies and procedures; ensures appropriate actions are taken to maximize stable long term resource to support the agency or department's mission and long term goals;
  • Develops and implements financial objectives, policies and procedures designed to maximize revenue reimbursement, utilization, and compliance with applicable local, state, and federal laws, rules and regulations, and County and agency or department guidelines;
  • Provides highly complex technical and policy advice to executive management regarding agency or department-wide financial, contracting and fiscal service issues having a significant impact on agency or department operations;
  • Manages and controls the agency or department budget to assure conformance with revenue expectation and expenditure plans;
  • Manages and leverages the County General Fund provided to the agency or department to maximize the long term draw down of federal, state and private grant funding; assumes responsibility for instituting fiscal best practices and business process improvements that lead to organizational, operations and human resource efficiencies;
  • Oversees the development and implementation of short- and long-range fiscal strategic planning initiatives to ensure that current and future fiscal/financial needs are clearly identified and addressed; develops and recommends operating policies and procedures to meet the agency or department's financial goals and objectives; participates with members of the Executive Team in assisting the agency or department director with the development of current and long-range objectives, plans, policies and overall management of the agency or department;
  • Serves as the fiscal/financial subject matter expert for the agency or department and provides direction to resolve the most difficult, complex and operationally impactful financial issues;
  • Represents the agency or department's interests at local, state and federal levels for all financial matters; serves as an advocate for maximum long-term funding for agency program at all levels of government;
  • Serves as agency or department representative at various local and state work groups, committees and task forces;
  • Reviews and assesses the impact of changes in the agency or department's funding streams and stays abreast of new regulations and program developments to ensure the long-term maximization of agency or department resources; develops and implements fiscal programs and procedures needed to qualify the agency or department for a variety of federal and state revenues;
  • Oversees the development of and adherence to fiscal policy consistent with County established policy and in accordance with Generally Accepted Accounting Principles (GAAP) and the Governmental Accounting Standards Board (GASB); ensures internal control policies and procedures are implemented and followed.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, and EXPERIENCE

Extensive education and experience which has led to the acquisition of the required knowledge, skills and abilities.

An example of qualifying education and experience includes:

Bachelor's degree with at least eighteen (18) semester units of college-level accounting coursework, including one (1) semester of Managerial Accounting and one (1) additional upper division business related course, PLUS:

Five (5) years of progressively responsible professional accounting or auditing experience of which two (2) years (I level) or four (4) years (II level) must be at a supervisory or management level with responsibilities for unit operations, program development or project management; OR

Manager, Accounting I

Two (2) years as a Principal Accountant for the County of Ventura.

Manager, Accounting II

Two (2) years as a Manager, Accounting I for the County of Ventura.

Education/Experience Substitutions

A Master's degree in Business Administration (MBA) degree, Certified Public Accountant (CPA) license, Certified Information Systems Auditor (CISA) designation, or a Project Management Professional (PMP) certification may be substituted for one (1) year of professional accounting/auditing experience for a maximum substitution limit of one (1) year experience.

Necessary Special Requirements

Possession and ability to maintain a California drive license.

If the Education/Experience Substitution is used proof of the applicable degree or certification is required and must be attached to the application or emailed to the analyst at katie.reynolds@ventura.org .

Verification of the required college degree and eighteen (18) semester units of college-level accounting coursework, including one (1) semester of Managerial Accounting and one (1) additional upper division business related course is required:

  • Submit your college transcripts/grade reports from an accredited college or university which shows your name, the conferred date of your degree and the major area of study; submit within 3 days of the closing date of this recruitment.
  • Unofficial transcripts are acceptable.
  • If you need additional time to submit transcripts, contact the analyst conducting the recruitment for an extension at katie.reynolds@ventura.org.
  • Degree(s) from a foreign institution require an academic credential evaluation to determine the U.S. equivalency.
  • If the name on this documentation is different from the name on your application, include documents that show the name change (e.g., a marriage certificate).

KNOWLEDGE, SKILLS, and ABILITIES

Thorough and comprehensive knowledge of: operations, services and activities of a comprehensive finance department including, but not limited to, finance, accounting, budget, procurement and payroll; operations and services provided by the agency or department; Generally Accepted Accounting Principles (GAAP), practices and standards; financial and operational auditing standards and techniques; policy and procedure development techniques; principles and practices of supervision, management; and public administration; principles and practices of leadership, motivation, team building and conflict resolution; principles and practices of organization, administration and personnel management; principles and practices of budget development, local, state and federal rules and regulations governing public fiscal operations; organizational and management practices as they relate to program evaluation and analysis; principles and practices of project management; principles and practices of budget development, monitoring and control; principles of cost/benefit analysis.

Skill in: management and leadership; planning, directing and controlling fiscal operations, staff and services in assigned department or agency; interpreting and applying provision of codes, regulations, statutes and ordinances relevant to department or agency operations; developing and implementing fiscal monitoring and control mechanisms; planning and implementing the application of automated systems for financial reporting and accounting/auditing purposes; developing and conducting effective presentations to County management, executives, Board of Supervisors and the general public; use of computers and related technology including software applications specific to the work performed.

Ability to: model leadership behavior; plan, organize, supervise the work of professional and technical fiscal staff; manage change and encourage/support staff impacted by change; apply administrative and abstract accounting/auditing concepts and procedures; develop and implement new or revised policies and procedures to adapt to internal and external policy changes or legal mandates; analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations; gain cooperation through dialog and influence; manage the production of various comprehensive reports; exercise sound judgment in sensitive situations, and establish and maintain effective working relationships with those contacted in the course of work.

Additional knowledge, skills, and abilities at the II level:

Thorough to comprehensive knowledge of: fiscal policy objectives of the agency or department;fiscal management best practices; General Fund fiscal and operational parameters; principles of strategic planning.

Ability to: coordinate the development of agency or department wide fiscal policies that will adapt to internal and external policy changes or legal mandates; provide financial/fiscal advice to executive management including making or negotiating fiscal and revenue related decisions for budgetary and strategic planning purposes. Recruitment Process

FINAL FILING DATE

This is a continuous recruitment and may close at any time; therefore, apply as soon as possible if you are interested in it. Your application must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on the closing date.

(Previously: Applications must be received by County of Ventura Human Resources no later than 5:00 p.m. on Wednesday, March 10, 2021. )

To apply on-line refer to web site: www.ventura.org/jobs. If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials submit them to County of Ventura Human Resources, 800 S. Victoria Avenue, L-1970, Ventura, CA 93009.

NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please clickherefor additional information.

Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application.

APPLICATION EVALUATION - qualifying

All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

SUPPLEMENTAL QUESTIONNAIRE - qualifying

All applicants are required to complete and submit the questionnaire for this examination AT THE TIME OF FILING. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.

TRAINING & EXPERIENCE EVALUATION - 100%

A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.

NOTE: In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence providing all information requested. Examinees must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

If there are three (3) or fewer qualified applicants, a T&E will not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.

ELIGIBLE LIST

Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year.

The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary and Fixed-term), Intermittent, and Extra help vacancies for these positions throughout the County. There are currently two (2) Regular vacancies in the Human Services Agency.

These vacancies may be filled at either the I or II level. The qualifications of the selected candidate and the business needs of the department will determine the placement level.

NOTE: If appointed at the lower level, incumbent may be promoted to the higher level without further exam upon meeting the minimum requirements, demonstrating satisfactory performance, and in accordance with the business needs of the department.

BACKGROUND INVESTIGATION

A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information, and driving record may be required for this position.

For further information about this recruitment, please contact Katie Reynolds by e-mail tokatie.reynolds@ventura.orgor phone (805) 654-2563.

Keywords: County of Ventura, Ventura , Manager, Accounting I/II, Other , Ventura, California

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