Administrative Support

Company: Servicon Systems Inc
Location: Ventura
Posted on: May 3, 2021

Job Description:

Administrative Support

US-CA-Ventura

Job ID: 2021-2682
# of Openings: 1
Category: Administrative/Customer Service
Ventura County Health Systems 65 Clinics

Overview

In business for over 48 years, Servicon provides superior custodial solutions for complex and high-end environments in the healthcare, aerospace, commercial, municipal, industrial, and entertainment industries. Servicing more than 100 million square feet daily, our customer base includes Fortune 100 and 500 companies as well as many of the largest hospitals, aeronautical facilities, and municipalities throughout the United States.

We take pride in building and sustaining long-term client relationships by providing customized solutions that offer measurable ROI and an unmatched customer experience.

Our goal is to create cleaner, healthier environments for our clients while working toward our vision of elevating the industry through integrity, leadership, and innovation. We want to change the face of the cleaning industry and seek candidates who share our values.

Being part of this team and helping them be successful is its own reward! The Operations Administrative Assistant will also work directly with the Healthcare Operations team in support of employees, clients, and operations team members. Handling critical tasks from simple to complex, the selected team member will do so with an eye towards detail and excellence.

• Provide administrative support by handling phone calls and email, scheduling meetings, and coordinating department events.
• Partner with Operations team managing contact and relationships with client stakeholders. Work closely with client assigned staff to document issues and escalated areas of concern. Provide support for staff in areas such as shift assignments, payroll, and timekeeping. Coordinate Quarterly Business Review: information gathering, presentation preparation, and scheduling.
• Work collaboratively with Operations management team and Human Resources in support of hiring activity such as entry of job requisitions, interview schedules, post-offer/pre-employment candidate tracking, new hire onboarding, badging, and site access. Oversee collection of relevant employee file documents, with specific emphasis on maintaining the highest level of confidentiality.
• Serve as team expert for corporate workforce management systems: Recruiting, HRIS, Timekeeping, Payroll.
• Work closely with Operations team to manage billing and accounting reports: headcount, supplies, account changes, discrepancies.

High School Diploma or Equivalent
Minimum of 3 years related experience
Excellent oral and written communication skills
Exceptional interpersonal and engagement skills, strong customer-service orientation
Ability to effectively manage multiple priorities and possess strong organizational skills
Must be able to maintain confidentiality and appropriately manage sensitive information
Mid to advanced expertise with Microsoft office products: Word, Powerpoint, Excel

Servicon offers competitive benefits including paid vacation/sick/holidays, health insurance (medical, dental, vision), and 401k. Eligibility for benefits is based on a number of factors, including but not limited to job location, union designation, and job duties. Candidates will be provided an individualized benefits offering information sheet.

PI133926825

Keywords: Servicon Systems Inc, Ventura , Administrative Support, Other , Ventura, California